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Creating Mailing Labels Using Microsoft Word

**Create a main document for labels

1. Open Microsoft Word.

2. Click File, New Blank Document.

3. Click Tools, Data Merge Manager.

4. In the Data Merge Manager window, click Create under Main Document, and then click Labels.

5. Under Printer information, click the type of printer you use.

6. Under Label products, click the label manufacturer.

7. Under Product number, click the type of label that you want to use. The height, width, and page size of the selected type appear under Label information. (For additional information on a selected type, click Details).

8. Click OK.

**Create a new data-merge data source in Word

9. In the Data Merge Manager window, click Get Data under Data Source, and then click New Data Source.

10. In the Field names in header row box, review the data fields. Word will include in the data source all data fields in the Field names in header row box unless you delete or change them.

To delete a field, click the field name in the Field names in header row box, and then click Remove Field Name.

To add a field, type a new field name in the Field name box, and then click Add Field Name.

To change the order of the fields, click a field name in the Field names in header row box, and then click one of the Move arrow buttons.

11. When the Field names in header row box contains all of the fields you need, click OK, and then save the data source.

12. In the Data Form dialog box, type the information for each field, and then press RETURN.

If no information exists for a particular field, press RETURN to skip the field. Do not type spaces in the box.

To start a new record, click Add New.

13. To return to the main document after you've entered the information, click OK.

**Edit the labels for the main document

14. In the Edit Labels window, click Insert Merge Field, and then click a desired field. The inserted field appears under Sample label.

15. Enter any additional text or desired formatting.

16. Click OK.

Tip

• You can make text or formatting changes in the main document by using Font or Paragraph under Format.

**Display merged data in the main document

17. With the main document in the active window, click Preview (in the Data Merge Manager window) and then click on the icon << ABC>> to merge the data.

**Print the merged data

18. Once the data has been merged and displayed in the main document you will need to click on Merge (in the Data Merge Manager window) and then click the first icon that merges to the printer.

***IT’S ALWAYS A GOOD IDEA TO PRINT ON A WHITE SHEET OF PAPER FIRST AND HOLD THAT UP TO A SHEET OF LABELS TO MAKE SURE THE MARGINS, ETC. ARE OKAY. YOU MAY NEED TO CHANGE THE MARGINS DEPENDING ON THE PRINTER YOU ARE USING.

This is the ‘basics’ of creating labels. If you want to do anything more complex you can also use the Help Menu in Word to answer additional questions.